Small business policies and procedures templates

Publish the document in one central location, such as on a company website. Employees should sign off when they have read the document. Create a training plan to support the new policies and procedures. Then, establish a review cycle so that new regulations and practices can be incorporated into your documents to keep them relevant.

Language and Tone Use language and tone appropriate to your audience. Consider these tips: Use terms and definitions consistently. Explain acronyms. Use plain language rather than jargon. If you must use jargon, explain it. Use inclusive and gender-neutral language. Provide general information where possible.

For example, provide a general departmental phone number, rather than the mobile phone number or office number of an individual who may change jobs. Be clear about required actions versus optional actions by choosing the correct words. The words must and will indicate compulsory actions.

The word may suggests an optional action. Write in short sentences with plain words. Write in active voice rather than passive voice when possible. Tips for Readable Policy and Procedure Templates If your documents are easy to find and read, users will be more inclined to read and reference them. Consider the following structural tips for your policies and procedures: Linking: Hyperlinks to external reference documents and internal sections make it easier for users to find documents.

Naming Documents: Use clear and consistent names for documents. Headings, Numbers, and Bullets: Especially for long documents, consider using clear, short subheadings to describe the topic, using numbering sections and paragraphs, and using bulleted lists.

In general, limit subdivisions to three levels. Resources to Help You Create Policies and Procedures Your company may publish policy and procedure templates on the company website, which can help reduce the need to consider design and formatting, and provide hints about content to include. Types of Content in Policies and Procedures Templates Depending on your industry, certain content may be mandatory in policies and procedures.

Purpose: This explains what the policy is about and the reason for having the policy, such as how it promotes compliance with standards or regulations. Policy Statements: Describe the overall framework for the policy and its intent. Definitions: Define terms in your policy, especially words and phrases with multiple meanings.

Definitions make policies clearer and can be important if the organization ever faces litigation. Table of Contents: Whether your document is published online, made into a PDF, or printed, a table of contents aids users in quickly finding information. Hyperlinked tables of contents are a helpful feature of electronic documents. Policy and Procedures: Details of the policy and procedures may be included in one document.

Scope: This describes the individuals, departments, or groups to whom the policy applies. To increase clarity, describe any employees or others to whom it does not apply. Responsibilities: To ensure compliance, specify which roles are responsible for creating documents and reviewing documentation and activities.

Additional Sections Organization Chart : An organization chart can show how departments and individuals relate to one another. Dress Code: Discuss what constitutes appropriate dress for your organization. Reporting: A reporting policy describes how you store any documents required by policies and procedures. Job Descriptions: Define the responsibilities of each position. Smoke, Drug, Alcohol, and Weapons-Free: Organizations can specify that smoking and alcohol consumption are prohibited on their premises.

They can also prohibit off-premises drug use through drug testing. In addition, they can ban weapons from organization property. Cell Phone: Cell phone policies limit the use of employee-owned cell phones to business-related activities. Computer and Internet: Computer and internet usage policies describe what activities are permitted on organization-owned assets.

Attendance: This describes the expectations for employee attendance, work hours, and unexpected absences or lateness. Anti-Harassment: Anti-harassment policies help an organization communicate what it deems unacceptable behavior. These policies also outline the consequences when unacceptable behavior can be proven.

An important part of anti-harassment policy is a predefined complaint procedure. Safety: Safety policies and procedures encourage behaviors that prevent or lessen the chance of accidents and injuries.

Employee Evaluation: It is crucial to outline the process for employee evaluations and disciplinary procedures before such actions are necessary. The Sample Company Policy Procedure Template The free sample policies and procedures manual for small businesses will show you the format, writing style and content of the business procedure manual.

The Business Policies and Procedures Sampler The sample Company policy template is from the Business Policies and Procedures Sampler , which includes: Introduction and Table of Contents Guide to preparing a well written manual Policies covering 13 company functions and corresponding forms 12 Job Descriptions covering every position referenced in the manual Complete Index. This field is for validation purposes and should be left unchanged. Basic Small Business Policy Template journals.

A basic small business policy template can give you the ability to develop a document layout that is highly-usable and effective.

May it be a privacy policy template or any other business policies that you would like to have, using templates can surely be advantageous and beneficial on your part. Printable Small Business Policy Example osec. Be precise, specific, and transparent with the details that you will put in your printable small business policy example.

With this, you have to ensure that the content of your confidential information policy will scope confidentiality levels; description of confidential information; confidentiality terms and conditions; and reminders needed to be known by your target or desired audience. Policies should not only be beneficial to the management, stockholders, and investors. Employees, suppliers, and other stakeholders should also benefit from the implementation of formal small business policy in PDF.

Hence, the content of an inclement weather policy should not only apply to the upper management but also to the entire business workforce. Simple Small Business Policy Template cree. As an example, your free workplace safety policy must be aligned with your safety standards and protocols. Review the current condition of your business first before making a small business policy. In this manner, you can cohesively incorporate your policies with the needs and demands of your business operations or particular business areas.

Sample Small Business Policy Example digitalcommons. All the details of your sample small business policy must be realistic and measurable so you can implement these accordingly once your policy proposal has already been approved. Printable Small Business Policy Template directives.

Think of the results and risks that you might experience so you can give more focus on the variables that are important during the planning, development, and usage stages of your printable small business policy template.

Simple Small Business Policy Example reel-coh.